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Information Governance & Privacy: Demystifying Defensible Disposition

Tue, Jun 18, 2019 10:00 AM – 11:00 AM PDT

“Rotten Records Syndrome” affects many organizations. You might have this silent but lethal governance assassin if you keep information forever, don’t do a great job of tracking it, don’t stay current with legal and regulatory record-keeping requirements and aren’t automating the governance and destruction of information across your systems.

Recent technology advancements such as those provided by Information Governance Solutions and other providers are making automation, enforcement and protection more efficient and productive. Join us to understand how leading companies are keeping current with changes in legal and regulatory record-keeping requirements, automating destruction and reducing their risks.

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Making Information Governance Defensible

An accurate records retention schedule and inventory of information repositories and content is a critical foundation for many information governance activities. Together, these information assets are a living document that create the first line of defense in the event of legal discovery or regulatory inquiries.

Hot spot features displayed on Virgo online records retention schedule software

What You Get With Virgo

Cloud Solution

Constant innovation and new capabilities make your job easier with the Virgo SaaS solution.  Manage information retention and privacy, track locations and inform your organization of record-keeping requirements faster and more cost effectively.

Legal Research

Continuous updates on retention, privacy, format, location, storage, language and more in over 200 domestic and international jurisdictions.  We map the citations you need directly to your record series so it is easy to manage in Virgo.

Expert Support

In-house attorneys, paralegals, and specialists who are experts in compliance and information management also perform legal research so it is curated, consistent, and complete. When you have questions we have answers.

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The Detail You Need … The Simplicity You Want

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Virgo records retention schedule software display of the record series view
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Navigation is a breeze with only four tabs and familiar web browser controls.

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You completely control the left side of the screen. Enter text and revise as needed.

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Opening a specific record series displays the name, description, function, content types, retention requirements, and more.

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Mapped citations are displayed with your record series details in a single screen.

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Click through to any citation to see more information. Tag a citation as Defining to keep the most important citations at the top of the list.

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Map specific content types or records examples to your record series, with automatic collision warning if already mapped elsewhere.

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Comments entered in this private section are visible only to users with the required permissions.

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Virgo tracks all user activity and logs the date, time and user to provide a detailed audit trail of every action taken.

Virgo informs you of information governance requirements that include retention, privacy, storage, location, format and more. Virgo assures the RIM professional that the records retention policy meets legal scrutiny for not only retention but critical disposition of highly charged and sensitive data. John Isaza, Esq., FAI and the IGS team of attorneys have spent thousands of hours creating and keeping the legal citations provided with Virgo continuously up to date.

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What our customers say

“We are so happy with Virgo.  It is easy to navigate.  Other systems require the client to make legal decisions, and they are too complex to figure out.  Virgo provides customized results, and maintains them.  Particularly happy that attorneys are involved in process, as they curate the research and mapping.  We don’t have to worry about vendor saying errors are your fault because you did not use the tool correctly.”

Records ManagerNational Bank

“Virgo is a handy tool to capture research.  It keeps everything up to date and it is user-friendly.  We have no internal expertise or time to devote to this complex area of work.  Virgo captures rationale for retention decisions and provides a “robust methodology” which is very important to the accountants running the company.”

Records ManagerNational Accounting Firm

“We never quite felt comfortable with our schedule in the past, not because it was wrong, but because we couldn’t always find the information to back it up when challenged. With Virgo, we have everything, including legal citations and business justifications, at our fingertips.We come across as more credible and everybody is more confident that we have a good baseline.”

Records ManagerAutomotive Company

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