Defensible Disposition of Structured Data

Part 1 of 2

This article series is intended to generate awareness, discussion and hopefully some action within the Records Management / Information Governance profession to defensibly dispose of redundant and obsolete structured data. Structured data is commonly defined as data that resides within fixed fields such as relational databases, as opposed to unstructured data which is not relational and does not fit into pre-defined data models. At present there is very little, if any, active routine disposition of such data, which should include routine employment of archiving technology to reduce IT expenses.

So, why a blog on this topic at this time?

  • Cost savings are substantial;
  • Unstructured data is frequently ignored;
  • Little is understood about the issues;
  • IG Professionals need to understand and know how to manage it;
  • It is where many clients want to start addressing their IG challenges;
  • The subject is long overdue for discussion.

On the whole, there is a tremendously large value proposition for implementing “Defensible Disposition of Structured Data” with a very quick ROI, sometimes within as short as three months, resulting in the opportunity to propel your organization’s RM / IG Program to gain more attention and therefore more funding.

During this 5-6 part series, we will discuss the 5 Key Steps for successful “Defensible Disposition of Structured Data.” We will discuss the business problem / challenges of managing structured data long-term and how a “Defensible Disposition of Structured Data” program can help organizations responsibly address those challenges in a most cost effective manner.

To achieve this objective we will shadow the following format:

  • Define the Business Problem
  • Describe Requirements for solving the problem
  • Present Some Solutions
  • Explain the Role of Records Retention Schedule
  • Provide Real World Examples of Successes
  • Address Other “best practices”

You will see throughout this blog series that to demonstrate your true value to your organization you must address “Dark Data” and “Big Data” solutions to your IT organization, with the end goal of simply managing truly “Relevant Data.”

We look forward to a very interactive dialog and cross sharing of ideas one of the most important IG governance topics of our time, “Defensible Disposition of Structured Data.” The first installment of our blog starts with a definition of the business problem.

By: John Isaza, Esq., FAI and Tom Reding, CRM
Information Governance Solutions